| By-Laws
ARTICLE
I – MEETINGS
Sec. 1
Annual and Special meetings of the Council:
(a) The
Annual Meeting shall be held each year at a time and place fixed by
the Board of Directors, and at least thirty (30) days notice shall be
given to the membership.
(b) Special
meetings may be called by the Board of Directors provided notification
and agenda of such meeting is made at least thirty (30) days prior to
such meeting.
(c) The
Board of Directors upon receipt of a petition signed by twenty (20)
percent of the general membership shall call a special meeting within
thirty (30) days. Such petition shall contain the reasons for requesting
the special meeting.
(d) A quorum
for any meeting of the general membership shall be the members present
at that meeting.
(e) The
Order of Business shall be decided by the Board of Directors and included
in the notice given to the general membership prior to or at that meeting.
All meetings shall be conducted by Robert’s Rules of Order.
Sec. 2
Meetings of the Board of Directors:
(a) The
Board of Directors shall meet at the call of the President and shall
meet at least once, forty-five (45) days or more prior to the Annual
Meeting. Notice of the Board of Directors meetings shall be made at
least fourteen (14) days prior to the meeting.
(b) The
members of the Board of Directors present shall constitute a quorum
for the transaction of business. All meetings shall be conducted by
Robert’s Rules of Order.
(c) Meetings
of the Board of Directors shall be open to the general membership.
Sec. 3
Meetings of Committees:
(a) Committee
members and chairpersons shall be appointed by the President and/or
Board of Directors.
(b) Meetings
shall be held at the call of the Chairperson of each committee. No meeting
shall be held without at least fourteen (14) days notice being given
to members.
(c) A quorum
for any meeting of each committee shall be the members present at the
meeting.
Sec. 4
Resolutions:
(a) Resolutions
for the consideration of the general membership may be submitted by
the Board of Directors, Committees of the Council and/or any member
of the Council.
(b) A resolution
intended for consideration at the business meeting of the general membership
shall be submitted in writing to the Board of Directors at least forty-five
(45) days prior to the meeting.
(c) The
Council shall provide a copy of each resolution meeting the requirements
of (b) above to each Regional President at least thirty (30) days prior
to the next business meeting of the general membership and a copy shall
be provided each registrant attending the general membership meeting.
(d) Any
resolution submitted after the forty-five (45) day deadline (Sec. 4
(b)) shall be referred to the Board of Directors for appropriate action.
ARTICLE
II – BOARD OF DIRECTORS
Sec. 1
The Board of Directors shall consist of the members as elected by
each Region, the Presidents of the Regional Support Councils, and the
Past President.
Sec. 2
The Board of Directors shall during or at the conclusion of the Annual
Meeting to elect from within the incoming Board a President, a Vice-President,
a Secretary and a Treasurer to serve a term through the next Annual Meeting.
Sec. 3
Duties:
(a) The
Board of Directors shall direct and conduct the affairs of the Council
consistent with the authority and powers conferred by the Constitution
and By-Laws.
(b) The
Board of Directors shall approve all expenditures of Council funds.
Sec. 4
Each member of the Board of Directors may be reimbursed by the Council
for necessary expenses approved by the Board and incurred in the performance
of their duties.
Sec. 5
Board members may be removed from office by a 2/3 vote of the total membership
of the Board. Written notice must be given to the member, with reasons
for removal listed, at least fourteen (14) days prior to the meeting at
which removal is to be voted upon. Notice of such removal shall be made
to the Region which said Director was representing and a replacement to
fill the unexpired term shall be made by the Region within thirty (30)
days.
Sec. 6
Past Presidents:
(a) That
notwithstanding the makeup of the Board of Directors as outlined under
Article II Section 1, a Past President of the Council may automatically
become a member of the Board of Directors if he or she:
1. annually
files with the current President a written declaration of intent to
serve as a member of the Board, no later than two (2) years from the
date his or her term expired, and
2. continues
to meet the criteria for membership in the Council in the capacity
of an employee of the Department of Social Services, Office of the
Friend of the Court or the Prosecuting Attorney.
(b) A Past
President’s Board membership may be terminated upon motion of the
Board, if either the Past President no longer wishes to be considered
a member or if he or she goes three (3) years without attending a regular
Board meeting.
ARTICLE
III – OFFICERS
Sec. 1
The President:
(a) Shall
call and preside at all general membership meetings.
(b) Shall
call and preside at all Board of the Directors meetings.
(c) Shall
vote only in the case of a tie.
(d) May
appoint all committee members.
(e) Shall
be an ex-officio member of all committees.
(f) Shall
order that an audit of the financial records and accounts of the Council
be performed within thirty (30) days from the close of the fiscal year.
(g) The
President may not serve more than two (2) consecutive one year terms
in that Office.
Sec. 2
The Vice-President:
(a) Shall
assume the duties of the President if the President is absent from any
meeting and shall become the President for the remainder of the term
if the office of President becomes vacant for any reason.
(b) Shall
assist the President in the duties as instructed.
Sec. 3
The Secretary:
(a) Shall
record the minutes of all general membership and Board meetings.
(b) Shall
handle all correspondence of the Council.
(c) Shall
maintain a membership roster.
(d) Shall
perform other duties as may be assigned by the President and/or the
Board of Directors.
Sec. 4
The Treasurer:
(a) Shall
receive, deposit and distribute Council funds as directed by the Board
of Directors.
(b) Shall
present a financial statement at all meetings.
(c) Shall
submit the financial records of the Council for an audit as directed
by the President or the Board of Directors.
ARTICLE
IV – DUES AND FEES
Sec. 1
The fiscal year of the Council shall be the calendar year.
Sec. 2
The annual dues of the Council, if any, shall be determined by the Board
of Directors.
Sec. 3
The Board of Directors shall determine the due date and period of coverage
for annual dues.
Sec. 4
The Board of Directors may assess registration fees for any meeting.
ARTICLE
V – AMENDMENT TO THE BY-LAWS
The power
to amend, repeal or adopt new By-Laws shall be exercised by either the
general membership or the Board of Directors as prescribed in the following:
(a) By
a majority vote of the general membership present and voting at an Annual
Meeting, notice of the proposed amendment(s) to the By-Laws shall be
made at least thirty (30) days prior to the Annual meeting; or
(b) By
a two-thirds (2/3) vote of the Board of Directors.
*Includes
amendments as adopted through September, 1996.
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